Steering Committee Minutes

 

Minutes of Monthly QCCAV Meeting

                                                                                                                          

Name of committee

QQCAV Steering Committee

Current Members

* being updated*

Karen McCoy, Gale Cole, Barb Lea, Steven Starbuck, Barb MacFarlane, Kelly Limin, Susan Sweetman, Cat Fisher, Kim Charlebois, Michele Arsenault, Gale Parks, Lisa Robson, Roxanne Lamothe, Jennifer Bishop, Cheryl Clarke, Sandy Watson-Moyles, Teresa Gauthier, Sally Fremr, Sarah Pheonix, Shari Meeks, Cheryl Clarke, Jocelyn Boates, Tania Fillion, Kate Lightfoot, Rachel Clark

Date of Meeting

October 14, 2009

Members that attended meeting

Susan Sweetman (chaired meeting), Steven Starbuck, Sarah Phoenix, Gale Cole, Barb Lea, Kim Charlebois, Sandy Watson-Moyles, Kelly Limin, Jocelyn Boates, Sally Fremr, Rachel Clark

Regrets

Teresa Gauthier, Karen McCoy, Sheri Meeks, Kate Lightfoot, Kelly Limin

Roxanne Lamothe, Lisa Robson

Review of last minutes meetings
  • Minutes were reviewed from the last meeting and have been approved to be posted on the QCCAV website .
  • Susan Sweetman put forth the amended budget presented at the September 9, 2009 Steering Committee meeting to ensure it was approved by the members; members acknowledged approval of this amended budget.

Correspondence
  • Susan Sweetman read email from Heather Kinnear stating Heather had resigned effective immediately from the position of Chair of the QCCAV. Further details please see Executive Report below.

Financial Report

     None

Brief minutes of meeting and discussion

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Updates/Events

SUB-COMMITTEE REPORTS

 

Executive
  • The Executive met at noon on October 14, 2009 and appointed Steven Starbuck as Chair of the QCCAV following the resignation of Heather Kinnear.
  • Executive has started revising the Terms of Reference, especially with regards to General and Steering Committee Members and their roles. Lori will generate the Terms of Reference, highlighting changes, and distribute to members via email to be reviewed at the November Steering Committee meeting.
  • Heather was to report on her meeting with DVSARP, in her absence Kim Charlebois raised the point that there were several QCCAV Steering Committee members, herself included, who attend the DVSARP meetings, approximately 3 times annually, and they will report back to the QCCAV Steering Committee as to any relevant information. Will appear in Community Updates in the agenda and minutes of the meeting.
  • Lori provided an update on the QCCAV website, www.qccav.ca , informing members of a ?members only? section and bulletin/message board to share information between members, both in development. The website now includes a calendar of events and content is being updated and expanded. Members are asked to forward details of events, meetings, etc. to Lori at coordinator@qccav.ca . Monthly electronic newsletters are also being developed to keep QCCAV members updated. If members would like any information distributed, please forward details by email to Lori.

 

Education & Training
  • Kim Charlebois expressed concern about the low numbers for the November 5th event. Members are urged to register as soon as possible. Further information can be found on the calendar of events on the QCCAV website.
  • Kim put forth a motion that the committee purchase QCCAV pens in bulk; the committee agreed upon a maximum amount of $500. Lori will arrange purchase of the pens to be available prior to October 30th for the November 5th events.
  • More promotion is necessary for the November 5th evening events for the community. Further information can be found on the calendar of events on the QCCAV website.

 

Child & Youth
  • No activity
  • Susan Sweetman and Steven Starbuck researching the "Roots of Empathy? program www.rootsofempathy.org, will report.

     

    Membership
    • Kelly Limin reported that the majority of the $2,500 budget for membership will go towards the AGM, set for May 12, 2010.
    • The committee is in search of a speaker for the AGM; Sheldon Kennedy is being considered, committee will discuss.
    • The committee has prepared their budget to be emailed to Lori.
    • Next membership sub-committee meeting is November 17th.

     

    Protocol

    Central/South Hastings

    ?        Meeting held on September 17th; discussed spending. The sub-committee is developing the idea of ?water bottles? containing gender-neutral information for grade 9 students available September 2010; this still has to be passed by the Board of Education. Any members who would like their logos on the bottles should advise. The QCCAV Steering Committee to be part of the decision process for this campaign.

    ?        ?Corrective action? letter to be sent by Lee Burgess to signatories who are failing to attend meetings.

    North Hastings

    ?        Sarah Pheonix discussed the meeting with Mike from Paragon Security, which was well attended.

    ?        Sarah provided the At Risk Women Checklist and home safety seminar documents owned by the North Hastings Protocol Committee and developed with Paragon Security, which will be posted for members on the QCCAV website.

    Prince Edward County

    ?        Sandy Watson-Moyles reported that the committee had a meeting on September 15th with the new Crown, Lori Nichols. Most of the signatories were at the table.

     

    Kim Charlebois updated the time of the dance on October 24th at Parkdale Community Centre, this event will begin at 8:30pm, admission $10-15 on a sliding scale. Further information please contact Kim at SACQD@lks.net.

     

    Further information on these and other events please visit the QCCAV website at http://qccav.ca/upcomingeventss25.php

     

Domestic Violence

Court, Elder Abuse

Network

?      Domestic Violence Court meetings will now piggyback twice annually with the Central/South Hastings Protocol Committee; the first instance of this will be at the December 17th meeting.

?      No updates from the Elder Abuse Network.

Review of work plan

 

Next Meeting Date

PLEASE NOTE: the next Steering Committee Meeting has been changed to NOVEMBER 4, 2009, 1:00 pm; Executive to meet at noon.