Name of committee

QCCAV Steering Committee Executive

Current Members

Steven Starbuck, Gale Cole, Susan Sweetman, Cheryl Clarke, Barb Lea, Sarah Phoenix

Date of Meeting

 January 13, 2010

Members that attended meeting

Cheryl Clarke (Chaired meeting), Gale Cole, Barb Lea, Committee Coordinator Lori Tone

Regrets

  Sarah Phoenix, Susan Sweetman, Steven Starbuck

Review of last minutes meetings

Minutes were reviewed and approved.

Correspondence

• See minutes below re one-time project funding offered by the Ministry of Community and Social Services.

Financial Report

• Gale discussed the financial report:

1. North Hastings and Prince Edward County Protocol Committees have both submitted budgets; Centre/South Hastings has yet to submit a budget;
2. the Executive budget will be spent prior the end of the fiscal year, March 31st, 2010.
3. Gale advised there is $2,000 set aside for 'Annual Projects' however only $242 has only been spent; it was clarified this money was put on this line so it could be moved and used at the request of members, needs to be used by March 31st, 2010;
4. it is unclear exactly how much funds remain in the Education and Training budget, this needs to be clarified with the Sub-Committee;
5. the Membership Sub-Committee's funds will be spent on the upcoming AGM.

• An email was received by Steven on January 7th outlining a one-time project funding offered to Domestic Violence Community Coordinating Committees by the Ministry of Community and Social Services ($15,901 over 2 years), the letter attached to the email outlined qualifying projects and deadlines and were discussed by the Executive. This letter is available and can be requested from Lori at coordinator@qccav.ca. The concerns over the tight deadlines for this funding was discussed - the proposal is due January 29th and the funding for 2010 must be spent by the close of the fiscal year, March 31st, 2010. The Executive discussed the need to develop a project for the entire area; agreed to open the table to ideas/discussion at the proceeding Steering Committee meeting.

Review of work plan

Next Meeting Date

  Next meeting is February 10, 2010 at noon.