Name of committee

QQCAV Steering Committee Executive

Current Members

Steven Starbuck, Gale Cole, Susan Sweetman, Cheryl Clarke, Barb Lea, Sarah Phoenix

Date of Meeting

 March 10, 2010

Members that attended meeting

Cheryl Clarke (Chaired Meeting), Barb Lea, Gale Cole, Committee Coordinator Lori Tone

Regrets

  Sarah Phoenix, Susan Sweetman, Steven Starbuck

Review of last minutes meetings

Minutes of the meeting held on February 10, 2010, were reviewed and approved and minutes from the meeting held on February 24, 2010, were reviewed and approved.

Correspondence

• None

Budget

• Discussion took place around how much money needs to be spent by the end of this year.  Barb reported that the protocol committee had met and their money will be spent as they are planning a training sessions for sometime the end of May.  It was also discussed that the letter sent out by Susan created a lot of discussion some people were very upset and did not understand why the executive were suggesting ways to spend the protocol money when they had met and had a plan in place.  It was discussed that we would try to clarify the fact that at our meeting we discussed possible suggestions of ways to spend money if we had lots left at this meeting to try to spend. 
• Discussion took place that we need to be more accountable to each budget line when setting the budget, yes we can move money between lines but it seems that we are moving most of the money in some lines and if the money is being spent for training then we should place that money into training dollars when setting the original budget.

Other Business

• It was discussed that having a meeting sometime, maybe in the fall to talk about the protocol may be a good idea, have coffee and sweets to draw people to attend, using the protocol money to have meetings to keep the protocol alive.  Thinking about who should attend these meetings should also be discussed.  At times it seems that some of the front line workers are not receiving the information they need from the protocol so thinking of ways to get the information to all should be discussed.  This may be a project for the protocol committee.

Review of work plan

• How to spend the executive money, we will ask Lori to purchase some office supplies such as ink cartridges, paper and such up to $500.00 to have in place ahead of time for the upcoming year.  It was also discussed that we could pay a couple of months in advance to Lori to spend some more of the money.  Creating a letterhead and have it copied would also be a use of some money.

      It was decided that we need to be better organized for lunch for the       executive meetings and the money should not be coming from us       personally.  By giving Lori a petty cash amount she could be in charge of picking up lunch and bringing it to each meeting.

      As Lori was away picking up lunch during this discussion it was       decided that she would be spoken to after the meeting to confirm she       would be willing to take on these tasks.

Next Meeting Date

  Next meeting is April 14, 2010 at noon.